Business APIs › Automations › Write SOPs from how-we-do-it recordings

Write SOPs from how-we-do-it recordings

Operations teams who document by recording rather than writing. Process knowledge lives in someone's screen recording and leaves when they do.

What you end up with

A written, searchable procedure per recording, kept current because re-recording is cheap.

The flow

TriggerA new recording is shared in the workspace.
SubmitSubmit the download URL; screen recordings are narration-heavy and transcribe cleanly.
StructureNarration is already sequential — the steps are usually in order in the transcript.
PublishWrite the procedure into the wiki with a link back to the recording.

# submit — returns immediately, does not block
curl -X POST https://whipscribe.com/api/v1/transcribe/url \
  -H "X-API-Key: $KEY" \
  -H "Idempotency-Key: sops-from-screen-recordings-$SOURCE_ID" \
  -H "Content-Type: application/json" \
  -d '{"url":"https://example.com/recording.mp4",
       "diarize":true,
       "word_timestamps":true}'

→ 202 {"job_id":"a1b2…","status":"queued"}

# then poll — a self-serve (Pro) key collects by polling
curl "https://whipscribe.com/api/v1/jobs/$JOB" -H "X-API-Key: $KEY"
→ {"status":"processing"} … {"status":"done"}

Watch for this. Only submit recordings your organisation owns.

What it costs

Rate$0.008 / min

Per audio hour$0.48

a 3-hour recording$1.44

CreditsNever expire

A 40-recording documentation backlog at 20 minutes each is about 13 hours — roughly $6.40. $8 per 1,000 minutes — about $0.48 an audio hour — and credits never expire.

Why this needs an API rather than a person

The recordings already exist. Nothing new has to be produced for this to pay off.

No subscription to size wrongCompeting transcription tools sell $25–$65 monthly plans with a minute cap that resets whether you used it or not. Credits here are bought once and do not expire, so a quiet month costs nothing and a backlog run does not need an upgrade.

Your audio is not sent to a third-party modelTranscription runs on our own GPUs in our own private cloud. Nothing is forwarded to OpenAI or any other vendor's API, which is usually the blocking question when the recordings are customer calls or unreleased material.

One job, every formattxt, json, srt, vtt and docx all come from the same job id. Re-submitting a file per format is the most common way teams pay several times for one transcription.

Built to be retriedIdempotency-Key means an automation platform's automatic retry returns the original job instead of billing a second one. Every no-code platform retries; most transcription APIs charge you for it.

Build it on

Loomlong, narration-heavy, and usually the only record that existsscreen recording Notionchunk to 2,000 chars/block, 100 blocks per requestdocs + database Make.com40s module timeout — submit, store job_id, poll from a second scenariono-code automation Slack3s slash-command deadline — ack first, poll, post latermessaging

Try the quality free, then wire it up

Your first transcript in the web app is free, any length, no card — that is how to check accuracy on your own audio before writing any code. The API itself has no free tier: a key is self-serve once your account has credit ($50 minimum, spendable on transcription, and it does not expire). $8 per 1,000 minutes — about $0.48 an audio hour — and credits never expire.

Transcribe a file free →Create an API key API reference