Council and committee meetings · 4 h in about 8 min · from $4

Transcription for council clerks from the meeting recording to draft minutes.

A council clerk with a 4-hour meeting recording gets the text back in about 8 minutes, with chapters per agenda item and the motions, figures and dates listed in the brief. A quarter of six council meetings and six committee meetings is 1,980 minutes, which fits the $18 pack of 3,000 minutes.

Packs from $4, credits never expire · then from $0.32/hour · Credits never expire · Never used to train AI

✓4 hours in about 8 minutes · ✓Agenda items as chapters · ✓A quarter on one pack · ✓Free preview of the opening minutes

The clerk's long recordings

Council, committee and hearing recordings, turned into a draft you correct rather than write.

Streamed or recorded in the chamber

If meetings are streamed to YouTube or Vimeo, paste the replay link and nothing needs downloading; a live replay longer than 6 hours starts once a pack is on the account. Audio from the chamber's own system or a video file from the webcast provider is uploaded instead.

Agenda items as chapters

Chapters break where the discussion moved to the next item, so the item that ran for two hours and the consent agenda that took four minutes each have their own place. The brief lists motions, amendments, amounts and dates as they were stated.

One file for a long evening

A meeting with a long public participation period can run past five hours. One file up to 10 hours or 5 GB holds it; files up to 500 MB go into the box on this page and a larger file continues on the main upload page.

A quarter, priced

Packs start at $4 for 300 minutes, and credits never expire.

How minutes usually get written

Minutes are due before the next agenda, and the recording is four hours long.

✗ Notes plus a long replay

The clerk takes notes at the table, then replays the recording to confirm wording and fill the gaps before the deadline.

Hours of replay to confirm one amendment
Notes that lag behind fast debate
Public comment hard to summarise from memory
Past meetings that cannot be searched
Webcast files too large for most tools
Requests for 'what was said' answered by replay

✓ A draft from the recording

The recording returns with agenda chapters, a brief and text you can search.

About 8 minutes for a 4-hour meeting
Chapters per agenda item
Members named in the summary and quotes
Motions, figures and dates listed
Chat to find where an item was debated
DOCX for the minutes template

Sample

Part of a committee meeting, transcribed.

An illustrative sample written for this page; it does not come from any real council, committee or member.

transcript · whipscribe.com/view/long-recordings-for-council-clerks

00:00:55 Good evening. I'll open the meeting and note that we have a quorum.

00:36:20 Item four is the revised fees schedule; the report is on page twenty-two of the pack.

01:52:40 I'd like to amend the recommendation so the review comes back in six months rather than twelve.

01:55:05 The amendment is carried. We'll now vote on the recommendation as amended.

03:58:30 That concludes the agenda. The next meeting is on the third, at the same time.

Export

One transcript. Five clean formats.

Every pack exports all five — no format is held back for a higher tier.

.txt

Plain text

De-ummed paragraphs. Ready to paste.

.srt

SRT captions

Timed to the speech. Every video editor reads this.

.vtt

WebVTT

HTML5 player + YouTube uploads.

.docx

Show notes

Formatted with chapters and pull-quotes.

.json

Machine-readable

Timestamped text for your own tools.

Pricing

Honest pricing, no surprises.

A pack from $4 (300 minutes) opens the full transcript. After that, no subscription and no auto-renew — every tier is a one-time minute pack, and credits never expire. Buy once, use the minutes whenever you need them.

Casual pack

$4/300 min

5 hours of audio — $0.80 an hour. One-time — credits never expire.

300 minutes of audio
All export formats
AI chat over the whole transcript
Executive summary & key quote

Get 300 minutes

Best value

$18/3,000 min

50 hours of audio — $0.36 an hour. Credits never expire.

3,000 minutes of audio
Summary, chapters and key quotes
All export formats
AI chat over the whole transcript

Get 3,000 minutes

Bulk pack

$32/6,000 min

100 hours of audio — $0.32 an hour. Credits never expire.

6,000 minutes of audio
Summary, chapters and key quotes
API access for batch pipelines
All export formats

Get 6,000 minutes

FAQ

Clerks ask these first.

Can the brief be used as the minutes?

Treat it as a draft. The approved minutes are the clerk's record, so check every motion, mover, amendment and vote tally against the recording at its timestamp before the minutes go to the next meeting for approval.

How long does a council meeting take to transcribe?

About 2 minutes per hour of audio: a 4-hour meeting in about 8 minutes, a 90-minute committee in about 3.

What does a year of meetings cost?

Packs start at $4 for 300 minutes, and credits never expire. A single meeting of up to about 8 hours fits the $18 pack of 3,000 minutes. A council that records several meetings every week may prefer the $19 a month Workspace.

The webcast file is several gigabytes. Does it upload?

Uploads go up to 5 GB or 10 hours per file, with or without a pack. If the meeting is on YouTube or Vimeo, paste the link instead. A meeting longer than 10 hours goes in as two files, split at a recess.

Can we publish the transcript or captions?

Exports are TXT, DOCX, SRT, VTT and JSON; whether and how to publish them is the council's decision. Captions should be read once for names and place names before they go up.

Where is the recording processed?

Recordings are transcribed on our own servers and are never used for training.

Paste the meeting link. Agenda chapters for the minutes.

Transcribe a meeting

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