Transcribe a 2-hour planning commission meeting with each application on its own chapter.
A 2-hour planning commission meeting comes back as timestamped text in about 4 minutes, with each agenda item as a chapter. The meeting video is usually 500 MB to 2 GB and a YouTube link needs no upload at all; the first 20 minutes are free, and the $6 pack of 500 minutes covers the meeting and leaves 380.
Two hours on the agenda
Every application, every public comment, every condition of approval.
Agenda items as chapters
Planning meetings follow the agenda: consent items, then each application with a staff report, the applicant, public comment and the commission's discussion and vote. The chapters follow those items with start times, so a neighbour looking for one address goes straight to it.
Conditions and votes, listed
The brief lists the addresses, setbacks, heights, dates and vote counts said aloud, each with its timestamp. Commissioners, staff and applicants are named in the summary, the key quotes and the chapters, and the questions the meeting answered are listed for anyone writing it up.
From the city's video to text
Many municipalities stream meetings on YouTube or Vimeo; paste that link. If the video sits on a meeting portal with a download button, save the file and drop it here or on upload page. Audio-only recordings from the clerk's office work as they are.
For residents, reporters and staff
A resident preparing comments for the next hearing, a local reporter on deadline and a planner drafting minutes all need the same thing: the exact words and when they were said. This is a working transcript for that; the adopted minutes remain the official record. Staff often keep the JSON alongside the agenda packet, so next year's questions about a decision can be answered from the text.
Why planning meetings are hard to follow
The one item you care about is somewhere in two hours of video.
✗ Watching the replay
People scrub through the video to find a single application.
- A ninety-second item buried in two hours
- Conditions of approval heard once and lost
- Minutes published weeks later and summarised
- Public comments reduced to a name and a position
- Large video files that fail to upload elsewhere
- No way to search for an address
✓ Reading the meeting
The whole meeting becomes text with chapters by agenda item.
- Text in about 4 minutes
- Each application as a chapter
- Conditions and votes in the brief
- Search for any address or name
- Captions for the posted video
- 380 minutes still on a $6 pack
Sample
One application in a 2-hour planning meeting.
This sample is illustrative and invented for this page; it comes from no real commission. Each clock reading is from the start of the meeting video.
Export
One transcript. Five clean formats.
Every pack exports all five — no format is held back for a higher tier.
Plain text
De-ummed paragraphs. Ready to paste.
SRT captions
Timed to the speech. Every video editor reads this.
WebVTT
HTML5 player + YouTube uploads.
Show notes
Formatted with chapters and pull-quotes.
Machine-readable
Timestamped text for your own tools.
Pricing
Honest pricing, no surprises.
A pack from $6 (500 minutes) opens the full transcript. After that, no subscription and no auto-renew — every tier is a one-time minute pack, and credits never expire. Buy once, use the minutes whenever you need them.
Casual pack
$6/500 min
8 hours of audio — $0.72 an hour. One-time — credits never expire.
- 500 minutes of audio
- All export formats
- AI chat over the whole transcript
- Executive summary & key quote
Best value
$12/2,000 min
33 hours of audio — $0.36 an hour. Credits never expire.
- 2,000 minutes of audio
- Summary, chapters and key quotes
- All export formats
- AI chat over the whole transcript
Bulk pack
$24/5,000 min
83 hours of audio — $0.29 an hour. Credits never expire.
- 5,000 minutes of audio
- Summary, chapters and key quotes
- API access for batch pipelines
- All export formats
FAQ
2-hour planning commission meetings, the common questions.
How long does the transcript take?
About 4 minutes for a 2-hour meeting, at roughly 2 minutes per hour of audio. From a YouTube or Vimeo link there is no upload to wait for.
What would a year of commission meetings cost?
One meeting uses 120 minutes of the $6 pack. A commission meeting twice a month records 2,880 minutes a year; the $24 pack of 5,000 minutes covers that and leaves 2,120 for study sessions and special hearings. For a few meetings, the $12 pack of 2,000 minutes holds sixteen.
Is this the official record?
No. It is a working transcript for preparing comments, reporting and drafting. The minutes the commission adopts are the official record.
The meeting video is larger than 2 GB. What now?
Paste the stream link if there is one. Otherwise a file over 2 GB starts once a pack is on the account, up to 5 GB, and the audio alone is about 115 MB for two hours.
Will public comments from the podium come through?
Speech the microphone picked up is transcribed. A speaker far from the microphone can lose words, and the timestamp takes you back to that moment in the video.
What happens to the recording?
Recordings are transcribed on our own servers and are never used for training. Delete the file and transcript whenever you like.
Related
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