Transcribe meetings recorded in a village hall so the clerk can write minutes from text.
A meeting recorded in a village hall, such as a 2-hour parish council meeting or a 3-hour community consultation, is transcribed at about 2 minutes per audio hour, so the council meeting is text in about 4 minutes. The first 20 minutes are free, and twelve monthly 2-hour meetings, 1,440 minutes, fit the $12 pack of 2,000 minutes.
Recording in the hall
Many small councils and groups record their meetings as an aid to the clerk. A transcript makes that recording useful.
A recorder in the middle of the table
A phone or a small recorder in the centre of the table hears most voices. Halls have hard floors and high ceilings, and the tea urn and scraping chairs add noise, so keep the recorder away from the kitchen hatch. Hybrid meetings can use the video-call recording instead. Most phone and recorder files, typically M4A, MP3 or WAV, upload as they are.
Minutes drafted from text
The transcript gives the clerk every decision, proposer and figure as it was said, with chapters for each agenda item. The minutes remain the approved record; the transcript is what they are drafted from.
The year, costed
Twelve monthly 2-hour meetings come to 1,440 minutes, inside the $12 pack of 2,000 with 560 left for the annual meeting and a consultation evening. A single meeting is 120 minutes of the $6 pack.
Residents named when they speak
Councillors and residents who give their name before speaking are named in the summary, key quotes and chapters. Public participation sessions keep each question with its time.
Why the clerk needs more than audio
The meeting took two hours. Writing it up from the recording takes the clerk an evening.
✗ Minutes from notes and replay
The clerk scribbles during the meeting and replays the audio to fill the gaps.
- Hours of replay to check one vote
- Proposers and seconders misheard
- Figures from the precept discussion unclear
- Residents asking what was said about the planning application
- Consultation comments no one can count
- Clerk time the budget does not cover
✓ A transcript to draft from
Upload the recording and draft the minutes from text with chapters and times.
- About 4 minutes for a 2-hour meeting
- First 20 minutes free
- A chapter for each agenda item
- Decisions, sums and dates listed
- Councillors named in the summary and chapters
- DOCX ready for the draft minutes
Sample
A parish council meeting in the village hall.
Illustrative only: these lines were written for this page and come from no real council or village.
Export
One transcript. Five clean formats.
Every pack exports all five — no format is held back for a higher tier.
Plain text
De-ummed paragraphs. Ready to paste.
SRT captions
Timed to the speech. Every video editor reads this.
WebVTT
HTML5 player + YouTube uploads.
Show notes
Formatted with chapters and pull-quotes.
Machine-readable
Timestamped text for your own tools.
Pricing
Honest pricing, no surprises.
A pack from $6 (500 minutes) opens the full transcript. After that, no subscription and no auto-renew — every tier is a one-time minute pack, and credits never expire. Buy once, use the minutes whenever you need them.
Casual pack
$6/500 min
8 hours of audio — $0.72 an hour. One-time — credits never expire.
- 500 minutes of audio
- All export formats
- AI chat over the whole transcript
- Executive summary & key quote
Best value
$12/2,000 min
33 hours of audio — $0.36 an hour. Credits never expire.
- 2,000 minutes of audio
- Summary, chapters and key quotes
- All export formats
- AI chat over the whole transcript
Bulk pack
$24/5,000 min
83 hours of audio — $0.29 an hour. Credits never expire.
- 5,000 minutes of audio
- Summary, chapters and key quotes
- API access for batch pipelines
- All export formats
FAQ
Village hall meetings, the questions people ask.
How long does a parish meeting take to transcribe?
About 2 minutes per hour of audio, so a 2-hour meeting is ready in around 4 minutes and a 3-hour consultation in about 6.
What does a year cost?
Twelve monthly 2-hour meetings are 1,440 minutes on the $12 pack of 2,000. A group meeting only four times a year for 2 hours uses 480 minutes, which fits the $6 pack of 500.
Is the transcript the official record?
No. The approved minutes are the record. The transcript is an AI working draft that helps the clerk write them. Check any quoted figure against the audio before it goes into the approved minutes.
Do we need everyone's agreement to record?
Tell the meeting it is being recorded at the start and follow your council's own standing orders or policy on recording.
How long can one recording be?
Up to 10 hours or 5 GB per file, which covers any meeting. Before a first pack, uploads up to 2 GB start straight away. A 3-hour meeting on a phone is usually well under 500 MB and fits this page's upload box.
Where is the recording processed?
Recordings are transcribed on our own servers and are never used for training. Delete the file and transcript once the minutes are approved.
Related
More for councils and community meetings
Send the meeting recording. Two hours of council, about four minutes to text.
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