Transcribe a Mandarin community meeting and write the minutes from the text, not from memory.
A 3-hour Mandarin community meeting or AGM recorded in Canada is transcribed in about 6 minutes, with Mandarin detected automatically and the first 20 minutes free. Ten 2-hour association meetings, a typical year, come to 1,200 minutes and fit the $12 pack of 2,000.
For the volunteer secretary
The meeting was three hours of discussion. The minutes are due to the board in a week.
Minutes start from the brief
The brief opens with what the meeting decided and the takeaways, and the questions the meeting answered sit underneath. Copy it into DOCX and edit it into minutes in the association's format. Many secretaries paste the decisions straight in and spend their time on wording, not on replaying the recording.
Motions with their timestamps
Chapters mark each agenda item, and names, amounts and dates said aloud, the budget figure, the date of the Lunar New Year event, are listed so they can be checked against the recording.
One microphone, many voices
Questions from the floor are often far from the microphone. Pass a handheld mic or repeat the question from the front; clearer audio means a cleaner transcript.
Ask the meeting a question
A board member who missed an item can ask the chat what was decided and get pointed to the minute it happened, while the full Mandarin text stays as the source. Large video files go through the upload page.
Why minutes take so long
A volunteer replays a three-hour meeting to check one vote.
✗ The usual method
Handwritten notes, a phone recording nobody wants to replay, and an argument at the next meeting about what was agreed. Members who could not attend hear a different version from each person they ask, and the board spends the next meeting re-arguing items that were already settled.
- Minutes written days later from memory
- Vote counts nobody wrote down
- Members who missed the AGM left guessing
- English-only tools that skip Mandarin
- A long file too big to share
- No record of questions from the floor
✓ From the transcript
The secretary works from the full text with the decisions already at the top. A member who could not attend reads the brief, and anyone who disputes a vote can be pointed to the timestamp. The minutes go out within days instead of weeks, while the meeting is still fresh.
- About 6 minutes for a 3-hour AGM
- Chapters at each agenda item
- Chair and speakers named in the summary
- Amounts and dates listed
- A chat to confirm any decision
- A year of meetings on $12
Sample output
An association AGM in Mandarin, at the votes and the questions.
An invented excerpt for illustration; not from any association's meeting. In English: 'The quorum is reached, the meeting begins'; 'The treasurer reports this year's budget'; 'All in favour, please raise your hands'; 'The motion passes, the event is on February eighth.'
Export
One transcript. Five clean formats.
Every pack exports all five — no format is held back for a higher tier.
Plain text
De-ummed paragraphs. Ready to paste.
SRT captions
Timed to the speech. Every video editor reads this.
WebVTT
HTML5 player + YouTube uploads.
Show notes
Formatted with chapters and pull-quotes.
Machine-readable
Timestamped text for your own tools.
Pricing
Honest pricing, no surprises.
A pack from $6 (500 minutes) opens the full transcript. After that, no subscription and no auto-renew — every tier is a one-time minute pack, and credits never expire. Buy once, use the minutes whenever you need them.
Casual pack
$6/500 min
8 hours of audio — $0.72 an hour. One-time — credits never expire.
- 500 minutes of audio
- All export formats
- AI chat over the whole transcript
- Executive summary & key quote
Best value
$12/2,000 min
33 hours of audio — $0.36 an hour. Credits never expire.
- 2,000 minutes of audio
- Summary, chapters and key quotes
- All export formats
- AI chat over the whole transcript
Bulk pack
$24/5,000 min
83 hours of audio — $0.29 an hour. Credits never expire.
- 5,000 minutes of audio
- Summary, chapters and key quotes
- API access for batch pipelines
- All export formats
FAQ
Mandarin community meetings, answered.
How long does a 3-hour AGM take?
About 6 minutes; a 2-hour board meeting takes about 4. The rate is roughly 2 minutes of processing per hour of audio.
What does a year of association meetings cost?
Ten 2-hour meetings are 1,200 minutes, which fits the $12 pack of 2,000 with 800 minutes left for the AGM and a few committee calls. If you only record two or three meetings, a pair of 3-hour meetings, 360 minutes, fits the $6 pack of 500. Credits never expire. The free 20 minutes cover a short committee call in full.
Can I try it on our last meeting first?
Yes. A first-time visitor gets the first 20 minutes free, so you see the opening of the meeting as text. A pack from $6 then transcribes the rest from where the preview ended.
Some members speak Cantonese or English. What happens?
The recording is detected on its main language, Mandarin for most of these meetings, and English inside it is handled in the same pass. A member who speaks another Chinese language for a stretch is part of the same recording; read those passages carefully when you check the minutes.
Is the transcript our official minutes?
No. It is an AI transcript to work from. The secretary still writes the minutes and the board adopts them in the usual way.
Who sees the recording?
Your account only. Recordings are transcribed on our own servers and are never used for training. Exports are TXT, DOCX, SRT, VTT and JSON.
Related
More for community recordings.
Upload the last AGM. Draft the minutes tonight, not next week.
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