Transcribe PTA meeting recordings for the parents who could not be there.
A recorded PTA meeting of 1 to 2 hours, a 総会 or a committee, is transcribed into Japanese text in 2 to 4 minutes, with the decisions, dates and amounts listed. The first 20 minutes are free, and five 90-minute meetings, 450 minutes, fit on the $6 pack of 500 minutes.
What a PTA meeting turns into
Parents who were at work get the decisions, not a link to two hours of audio.
For parents who were absent
Many parents cannot attend on a weekday evening. The brief sets out what was decided, the dates of the next events and the amounts in the budget, so a committee can share a short summary in place of a long recording.
The 総会, item by item
Chapters follow the agenda: the activity report, the accounts, the audit and the new officers. Each item has a timestamp, so a question about the budget can be checked against exactly what the treasurer said.
Agree before recording
Tell everyone present that the meeting is being recorded and what the text will be used for, and share the result only within the school community as agreed. Recordings are transcribed on our own servers and are never used for training.
A school year, priced
A 総会 and a committee meeting each month for a year come to roughly eleven 90-minute meetings, 990 minutes, inside the $12 pack of 2,000 minutes. A file from a phone on the table goes in on the upload page.
Why meeting notes fall behind
The secretary is also a parent with a job. Minutes from a recording should not take a weekend.
✗ Audio that no parent plays back
The meeting was recorded for absent parents, but nobody has two hours to listen to it.
- Minutes typed late at night
- Decisions retold differently by each parent
- Budget figures misheard in the gym
- A recording shared that nobody plays
- Questions from absent parents unanswered
- The same discussion repeated next month
✓ A meeting parents can read
The recording becomes text with the decisions, the dates and the figures from the accounts.
- A 2-hour 総会 back in about four minutes
- Officers named in the summary and chapters
- A chapter per item, from report to election
- Dates of events and deadlines listed
- One pack for a school year
- A DOCX to tidy into 議事録
Sample
A PTA 総会, as it might come back.
This excerpt is illustrative and was written in Japanese for this page; it is not from any real school's PTA. Timestamps run from the start of a ninety-minute recording.
Export
One transcript. Five clean formats.
Every pack exports all five — no format is held back for a higher tier.
Plain text
De-ummed paragraphs. Ready to paste.
SRT captions
Timed to the speech. Every video editor reads this.
WebVTT
HTML5 player + YouTube uploads.
Show notes
Formatted with chapters and pull-quotes.
Machine-readable
Timestamped text for your own tools.
Pricing
Honest pricing, no surprises.
A pack from $6 (500 minutes) opens the full transcript. After that, no subscription and no auto-renew — every tier is a one-time minute pack, and credits never expire. Buy once, use the minutes whenever you need them.
Casual pack
$6/500 min
8 hours of audio — $0.72 an hour. One-time — credits never expire.
- 500 minutes of audio
- All export formats
- Unlimited AI chat per transcript
- Executive summary & key quote
Best value
$12/2,000 min
33 hours of audio — $0.36 an hour. Credits never expire.
- 2,000 minutes of audio
- Priority queue
- All export formats
- Unlimited AI chat per transcript
Bulk pack
$24/5,000 min
83 hours of audio — $0.29 an hour. Credits never expire.
- 5,000 minutes of audio
- Priority queue
- API access for batch pipelines
- All export formats
FAQ
PTA meeting recordings, the common questions.
How long does a PTA meeting take to transcribe?
A 2-hour 総会 takes about 4 minutes, and a 1-hour committee meeting about 2. Feel free to close the browser while it works.
What would a full PTA year cost?
Eleven meetings of 90 minutes are 990 minutes, on the $12 pack of 2,000 minutes. Five 90-minute meetings, 450 minutes, fit on the $6 pack of 500. Prices are USD, and a parent visiting for the first time gets 20 minutes free.
Can I share the transcript with parents?
Share it in the way the meeting agreed. Many committees share the brief or edited minutes rather than the full text, which keeps individual comments private. Parents speak more freely when they know their words will not be passed around in full.
How big may a PTA recording be?
A file can reach 10 hours or 5 GB, though uploads stop at 2 GB until there is a pack on the account. A phone recording of a two-hour meeting is usually under 200 MB.
What if the microphone was far from some speakers?
Speech that the recorder caught clearly is transcribed well; quiet comments from the back of a hall may be lost. A phone placed near the front table, or a second recorder, helps. In a gym or a large classroom, asking people to use the microphone when they speak makes the biggest difference.
What formats can the committee download?
TXT, DOCX, SRT, VTT and JSON. DOCX is the easiest to edit into minutes, and TXT pastes into a school newsletter or message.
Related
Other pages for school and community meetings
Send the last PTA meeting. The first 20 minutes of the 総会 recording are free.
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