Transcription for event organisers every room of a multi-day conference, as text.
A multi-day conference turns into text at about 2 minutes per audio hour, so a 7-hour day in one room is ready in about 14 minutes and the whole event is done before the venue is cleared. Packs start at $4 for 300 minutes, and credits never expire.
After the last panel
The recordings are the event's second life. Text is how people find them.
Where the files come from
Most events end with a hard drive from the AV crew, a folder of livestream recordings, or both. A recording already posted on YouTube or Vimeo can be pasted as a link; a file in a Google Drive folder can be shared as a link too. Anything else, such as a platform's own replay, is downloaded and then uploaded.
A day per file, or a session per file
One file can run to 10 hours or 5 GB, so a full room-day usually goes up whole and comes back with a chapter at each talk. Per-session files are better if each talk gets its own page afterwards. A room that recorded longer than 10 hours goes up as two files, and the box here takes up to 500 MB, with larger files continuing on the main upload page.
What the team does with it
The brief gives each session a thesis and takeaways for the recap post, chapters give timestamps for clipping by hand, and the names, numbers and dates said on stage are gathered in one place. SRT and VTT go straight onto the session videos, and DOCX feeds the proceedings or the sponsor report.
The caution: speaker permission
A speaker who agreed to be filmed did not always agree to a full transcript being published. Check the speaker agreement before posting text, and give a speaker the chance to read theirs first. Recording people needs the consent the law where you are requires, so announce it at registration and from the stage.
Where post-event content stalls
Forty hours of video and nobody with a week to watch it.
✗ The usual backlog
Recordings sit on a drive until the next event is already being planned.
- A summer intern watching every session
- Captions done per video, by hand
- Per-seat software for a once-a-year job
- Files too big for the upload form
- No notes on which panel said what
- Recap posts written from memory
✓ The whole event in an afternoon
Every room goes up the day after, and the text is back before lunch.
- About 2 minutes per hour of audio
- A brief and chapters for every session
- Speakers named in the summary and quotes
- Captions for each session video
- $32 for 6,000 minutes, credits kept
- A chat to find the quote for the recap
Sample
Part of a conference room-day, as text.
Illustrative only: written for this page from no real event. The jumps in time are breaks and changeovers between sessions.
Export
One transcript. Five clean formats.
Every pack exports all five — no format is held back for a higher tier.
Plain text
De-ummed paragraphs. Ready to paste.
SRT captions
Timed to the speech. Every video editor reads this.
WebVTT
HTML5 player + YouTube uploads.
Show notes
Formatted with chapters and pull-quotes.
Machine-readable
Timestamped text for your own tools.
Pricing
Honest pricing, no surprises.
A pack from $4 (300 minutes) opens the full transcript. After that, no subscription and no auto-renew — every tier is a one-time minute pack, and credits never expire. Buy once, use the minutes whenever you need them.
Casual pack
$4/300 min
5 hours of audio — $0.80 an hour. One-time — credits never expire.
- 300 minutes of audio
- All export formats
- AI chat over the whole transcript
- Executive summary & key quote
Best value
$18/3,000 min
50 hours of audio — $0.36 an hour. Credits never expire.
- 3,000 minutes of audio
- Summary, chapters and key quotes
- All export formats
- AI chat over the whole transcript
Bulk pack
$32/6,000 min
100 hours of audio — $0.32 an hour. Credits never expire.
- 6,000 minutes of audio
- Summary, chapters and key quotes
- API access for batch pipelines
- All export formats
FAQ
Event organisers' questions, answered.
How long does a full conference take to transcribe?
About 2 minutes per hour of audio. A 7-hour room day is ready in about 14 minutes, and the whole three-day, two-room event of 42 hours adds up to about 84 minutes of processing.
What does a whole event cost?
Three days, two rooms, 7 hours a room: 42 hours, or 2,520 minutes. Packs start at $4 for 300 minutes. A one-day, single-room meetup of 6 hours is 360 minutes, which the $18 pack of 3,000 minutes covers. Credits never expire.
Our room recordings are huge video files. What fits?
One file can be up to 10 hours or 5 GB. Uploads go up to 5 GB per file; a file over 5 GB can be split or exported as audio. Exporting the audio track from a long video makes it far smaller and keeps all the speech.
Is there a team option?
Packs are bought once and sit on the account that bought them. An organisation that records every week can look at the $19/month Workspace; a once-a-year event is usually cheaper on a pack.
Will music and applause end up in the text?
No. Walk-on music, applause and crowd noise are not transcribed; the speech is. Questions from the floor come through when the audience microphone was used, and are weaker when it was not.
Is attendee and speaker audio kept private?
Recordings are transcribed on our own servers and are never used for training. Delete a session from the account whenever you choose, for example once the speaker has asked for it to come down.
Related
Related long recordings
Send the first room-day. The opening minutes are a free preview.
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