Transcribe HubSpot call recordings the long discovery calls first.
To transcribe a call recorded with HubSpot calling, save the recording from the call activity on the contact's timeline and upload it here; a 90-minute discovery call comes back in about 3 minutes. The opening minutes are a free preview, and one rep's 12 calls of 50 minutes a month (600 minutes) fit the $18 pack of 3,000 minutes.
From the timeline to a transcript
The call is logged on the deal. What the buyer said is still only audio.
Where the recording lives
A recorded call made through HubSpot calling appears as a call activity on the contact, company or deal timeline, with a player attached. Depending on your portal settings and permissions, the player or the activity menu lets you download the audio. If you cannot see a download, ask a HubSpot admin; menus move between versions.
Bring it to WhipScribe
Upload the saved file in the box above. Call audio is compact, usually far below the 500 MB the box takes and the 5 GB one file can be. To hand over a quarter's worth of calls at once, place them in a Google Drive folder and paste the folder's share link.
A rep, then a team
Twelve discovery calls of 50 minutes are 600 minutes, so one rep's month goes on the $18 pack of 3,000 minutes. Four reps doing the same reach 2,400 minutes, which needs the $18 pack of 3,000 minutes. One 90-minute call alone goes on the $4 pack after its free preview, with about 210 minutes left.
Back into your notes
WhipScribe does not write to HubSpot. Copy the brief and the listed next steps into the call note yourself, so the deal record carries the buyer's own words. The chat answers questions such as which call first raised the security review.
Recorded but unread
Sales managers mean to listen to the calls. The pipeline review comes first.
✗ Audio on the timeline
Each call is a player and a duration, nothing more searchable.
- Notes written after the call, from memory
- Objections paraphrased by the rep
- Coaching based on one call a month
- Pricing promises nobody can find later
- Handover to a new rep starts from zero
- 90 minutes to replay for one detail
✓ The call as a document
Uploaded once, quotable in the deal review.
- About 3 minutes for a 90-minute call
- The buyer and rep named in the summary
- Budget, dates and headcount listed
- Chapters for demo, pricing and next steps
- Questions the call answered, in a list
- DOCX for the account plan
Sample
A recorded HubSpot discovery call, as it comes back.
This sample is illustrative and made up for this page, not a real customer call. The timestamps follow a 90-minute discovery call.
Export
One transcript. Five clean formats.
Every pack exports all five — no format is held back for a higher tier.
Plain text
De-ummed paragraphs. Ready to paste.
SRT captions
Timed to the speech. Every video editor reads this.
WebVTT
HTML5 player + YouTube uploads.
Show notes
Formatted with chapters and pull-quotes.
Machine-readable
Timestamped text for your own tools.
Pricing
Honest pricing, no surprises.
A pack from $4 (300 minutes) opens the full transcript. After that, no subscription and no auto-renew — every tier is a one-time minute pack, and credits never expire. Buy once, use the minutes whenever you need them.
Casual pack
$4/300 min
5 hours of audio — $0.80 an hour. One-time — credits never expire.
- 300 minutes of audio
- All export formats
- AI chat over the whole transcript
- Executive summary & key quote
Best value
$18/3,000 min
50 hours of audio — $0.36 an hour. Credits never expire.
- 3,000 minutes of audio
- Summary, chapters and key quotes
- All export formats
- AI chat over the whole transcript
Bulk pack
$32/6,000 min
100 hours of audio — $0.32 an hour. Credits never expire.
- 6,000 minutes of audio
- Summary, chapters and key quotes
- API access for batch pipelines
- All export formats
FAQ
HubSpot call recordings, answered.
How long does a 90-minute HubSpot call take?
Roughly 3 minutes. Processing runs at about 2 minutes per audio hour, and a 9.31-hour file finished in 1,033 seconds on the public proof page at /proof/long-files.
Does WhipScribe sync with HubSpot?
No. There is no HubSpot integration, no app in your portal and no bot on your calls. You download the recording, upload it, and paste whatever you need back into the record.
What does a sales team's month cost?
One rep with 600 minutes of calls fits the $18 pack of 3,000 minutes. A team at 2,400 minutes needs the $18 pack of 3,000 minutes. Packs are paid once, credits never expire, and a $19/month Workspace exists for a team that records every week.
Is it legal to record sales calls?
Get whatever consent the law where you are requires before a call is recorded. HubSpot can play a recording notice on some setups; whatever yours does, make sure the other side knows.
Can it handle a call that mixes languages?
Yes. 99 languages are detected automatically, English terms inside other speech are kept, and a call that switches language is transcribed on its main one.
What happens to the recording afterwards?
Recordings are transcribed on our own servers and are never used for training. Export TXT, DOCX, SRT, VTT or JSON, and delete the recording and its text at any time.
Related
More sales and call pages
Upload a HubSpot call. Quote the buyer, not your memory of them.
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