Paste the meeting's YouTube link or drop the recording, correct names and motions on the transcript, and download an SRT or VTT for the archived video. A four-hour meeting goes in as one file.
How it works
Paste the meeting's public YouTube link, or upload the file from your streaming system or the Zoom cloud recording. The audio alone gives the same captions and uploads faster.
Members' names, street names, ordinance numbers and dollar amounts are where an error matters most. Correct them on their lines; the caption file carries the correction.
Download .srt for YouTube, or .vtt for a web player, and attach it to the meeting video where the public watches it.
What the Title II rule asks
The Department of Justice rule under Title II of the ADA, published on 2024-04-24, requires the web content and mobile apps of state and local governments to meet WCAG 2.1 Level AA. Meeting video posted on a city, county, school district or special district website is web content, and WCAG asks for captions on prerecorded video with sound (success criterion 1.2.2).
An Interim Final Rule published on 2026-04-20 moved the compliance dates: governments serving 50,000 people or more by 2027-04-26, smaller governments and special district governments by 2028-04-26. They have moved once, so check ada.gov. The rule also excepts archived web content: material made before the compliance date, kept only for reference or recordkeeping, unchanged since, and stored in an area clearly marked as archived. Whether your past meetings qualify is a question for your counsel, not for a caption tool.
The detail, with sources, is on captions for ADA compliance and WCAG caption requirements. Nothing here is legal advice.
What this covers, and what it does not
Chair: or Public comment:, before you download and it appears in the caption.Long meetings
One file can be up to 10 hours or 5 GB. In our production records for 2026-07-06 to 2026-10-04, recordings of 2 to 4 hours finished 99.2% of the time and 4 to 8 hours 97.6%. Above 8 hours fewer finish, so for a session that long, transcribe the audio in two parts split at a recess, then shift the second file's cues by the split time in a caption editor. The runs are public on long-file proof.
The same transcript is the clerk's working text for the minutes: see transcribe a city council meeting and the public meetings use case. For a backlog of past meetings in Google Drive, import the folder and export TXT and SRT back to Drive: board meetings from Google Drive.
Before you rely on it
Each cue holds at most two lines of about 42 characters and stays on screen for one to seven seconds, breaking at the end of a sentence or clause where it can. The words are exactly the transcript's; only the breaks are chosen for the screen.
Cue times are taken from the recording itself, so the file lines up with the video or audio you uploaded. If you trim the start of the video afterwards, shift the cues by the same amount in your editor.
On public test recordings, about 7 words in 100 differed from the reference for clean English read speech, between 4 and 9 in 100 for Spanish, Portuguese, Russian, French and German, and about 21 in 100 for Hindi. Noisy rooms, music and crosstalk do worse. Method and every number: the benchmark.
Open the transcript, correct a misheard name or number on its line, and the SRT and VTT you download carry the correction with the timing unchanged.
You get the subtitle file. Fonts, colours, position and captions drawn into the picture are done in your video editor or player, which reads this file.
Up to 10 hours or 5 GB per recording. The box on this page takes files up to 500 MB; larger ones continue on the upload page. 99+ languages, detected automatically.
Speakers are identified and named in the summary, key quotes and chapters. The cues in the subtitle file carry the words and their timing only.
Pricing
The preview is free. When the full transcript needs a pack, one-time packs are $6 for 500 minutes, $8 for 1,000 minutes, $12 for 2,000 minutes, $24 for 5,000 minutes. Credits never expire, which comes to about $0.29 to $0.72 per hour of audio. Twenty-four 3-hour meetings are 4,320 minutes, which fits the $24 pack of 5,000 minutes.
| Recording | $6 or $8 pack | $12 pack | $24 pack |
|---|---|---|---|
| Two-hour council meeting | $0.96 | $0.72 | $0.58 |
| Four-hour budget hearing | $1.92 | $1.44 | $1.15 |
| A year of two 3-hour meetings a month | $34.56 | $25.92 | $20.74 |
Figures are the share of a pack each recording uses. A button opens secure checkout for that pack. Every export format is included; full details on the pricing page.
FAQ
For state and local governments, the Department of Justice Title II rule of 2024-04-24 requires web content to meet WCAG 2.1 Level AA, which includes captions on prerecorded video. Check ada.gov for the current compliance dates; this is not legal advice.
Under the Interim Final Rule published 2026-04-20, governments serving 50,000 people or more comply by 2027-04-26, and smaller governments and special district governments by 2028-04-26. The dates have moved once, so check ada.gov.
No. It makes caption files for recorded meetings. A live stream needs a live captioning service; once the meeting is recorded, transcribe the recording here and attach the file to the archived video.
Not on their own. The cues carry the words and their timing. Speakers are identified and named in the summary, key quotes and chapters, and you can type a name at the start of a transcript line before downloading so it appears in the caption.
Up to 10 hours or 5 GB per file. Meetings of 4 to 8 hours finished 97.6% of the time in our production records; above 8 hours, split the recording at a recess.
Usage is per minute of audio. Two 3-hour meetings a month come to 4,320 minutes a year, which fits the $24 pack of 5,000 minutes; credits never expire and there is no seat fee.
Every page in this set uses the same upload box and the same export. All subtitle pages
Free preview. SRT and VTT for the archive; packs from $6, credits never expire.